Method of creating virtual office for remote work

ABSTRACT

In a method of creating virtual office for remote work, a virtual office identification code that is permanently exclusive to a user is generated. It is convenient for the user to provide clients to communicate with the user without changing the virtual office identification code from time to time. The method can limit the number of invited clients who can enter the electronic conference when the clients participate in the same electronic conference. Besides, the method can also individually identify the invited clients that enter the electronic conference.

This application claims priority of Application No. 110119125 filed inTaiwan on 26 May 2021 under 35 U.S.C. § 119; the entire contents of allof which are hereby incorporated by reference.

BACKGROUND OF THE INVENTION Field of the Invention

The present invention relates to a method of creating virtual office forremote work, particularly to a method of creating virtual office thatcan generate a virtual office identification code permanently exclusiveto a user.

Description of the Related Art

In current business applications, there are many requirements forcommunicating remotely, such as holding conferences with customers inforeign countries, meeting with colleagues who are on business trips,and discussing projects with colleagues who work from home due to thepandemic, and so on.

The common remote communication or work from home are often carried outby means of holding online electronic conferences. The electronicconference can be a video conference, a voice conference, or a textconference. In the current common way to hold an online electronicconference, the user firstly obtains an electronic conference code and arandom password provided by the online conference system. Then, the userforwards it to customers or colleagues, and asks them to enter theelectronic conference with the electronic conference code and password.

However, the current online conference system provides a randomlygenerated set of an electronic conference code and a password every timewhen a conference is needed. In other words, customers or colleagues whoparticipate in the electronic conference must receive a new set of aconference code and a password to participate the conference. Inaddition, all customers and colleagues use the same electronicconference code and password to enter the same electronic conference. Asa result, the user cannot identify each member individually.

In view of the above description, there is still room for improvement inthe application of online conference systems. Therefore, how to improveand provide quick and convenient solutions has become a researchdirection for those skilled in the art.

SUMMARY OF THE INVENTION

The primary objective of the present invention is to provide a method ofcreating virtual office for remote work, which generates a virtualoffice identification code that is permanently exclusive to a user. Itis convenient for the user to provide clients to communicate with theuser without changing the virtual office identification code from timeto time.

Another objective of the present invention is to provide a method ofcreating virtual office for remote work, which can also limits thenumber of invited clients who can enter the electronic conference whenthe clients participate in the same electronic conference.

Further objective of the present invention is to provide a method ofcreating virtual office for remote work, which individually identifiesthe invited clients entering the electronic conference.

To achieve the abovementioned objectives, the present invention providesa method of creating virtual office for remote work, which includes:

-   -   (A) generating a virtual office identification code that is        permanently exclusive to a user, wherein the virtual office        identification code is used to represent a virtual office;    -   (B) by the user, setting an access code; and    -   (C) creating an electronic conference based on the virtual        office identification code and the access code, wherein the        electronic conference is used to provide the user to communicate        with the invited clients.

The features, advantages, or similar expressions mentioned in thespecification do not mean that all the features and advantages that canbe realized by the present invention should be in any single specificembodiment of the present invention. Rather, it should be understoodthat the expression of related features and advantages means that thespecific features, advantages, or characteristics described inconjunction with specific embodiments are included in at least onespecific embodiment of the present invention. Therefore, the discussionof features and advantages, and similar expressions in the specificationis related to the same specific embodiment, but it is not necessary.

Below, the embodiments are described in detail in cooperation with thedrawings to make easily understood the technical contents,characteristics and accomplishments of the present invention.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 is a schematic diagram illustrating a virtual office system and auser device for creating a virtual office according to a preferredembodiment of the present invention;

FIG. 2 is a flowchart of a method of creating virtual office for remotework according to a first embodiment of the present invention; and

FIG. 3 is a flowchart of a method of creating virtual office for remotework according to a second embodiment of the present invention.

DETAILED DESCRIPTION OF THE INVENTION

In order to make the description of the present disclosure more detailedand complete, the following provides an illustrative description for theimplementation aspects and specific embodiments of the presentinvention; but this is not the only way to implement or use specificembodiments of the present invention. The implementation manners coverthe characteristics of a number of specific embodiments and the stepsand sequences of the method used to construct and operate these specificembodiments. However, other specific embodiments can also be used toachieve the same or equal functions and sequence of steps.

The present invention provides a method of creating virtual office forremote work, which generates a virtual office identification code thatis permanently exclusive to a user. It is convenient for the user toprovide clients to communicate with the user without changing thevirtual office identification code from time to time. The method canlimit the number of invited clients who enter the electronic conferencewhen the clients participate in the same electronic conference. Besides,the method can also individually identify the invited clients that enterthe electronic conference.

Before describing the content of the present invention, the definitionsof related nouns will be explained as follows:

Virtual office identification code: The virtual office identificationcode, which is composed of symbols, texts, and numbers, is permanentlyexclusive to a user. A client uses the virtual office identificationcode to communicate with the user.Access code: The access code, which is composed of symbols, texts, andnumbers and set by the user, is provided to the client to enter anelectronic conference. If each invited client needs to be identified,different access codes corresponding to different clients will be set.If the invited clients need not to be identified, the same access codecorresponding to a group of invited clients will be set.User: The user is a man/woman who has an exclusive virtual officeidentification code provided by a virtual office system. The user has apermission to set access codes corresponding to different invitedclients or to set the same access code corresponding to a group ofclients.Client: The client is a man/woman who wants to communicate with theuser. The client enters an electronic conference to communicate with theuser based on the virtual office identification code and the accesscode.Virtual office system: The virtual office system is a computer system,which creates a virtual office and an electronic conference thereofprovided to the client to communicate with the user. The virtual officesystem provides a virtual office identification code that is permanentlyexclusive to each user.User device: The user device is an electronic device operated by theuser. The user can set an access code that is published to anyonethrough the user device, or set a specific access code for specificclients.

Please refer to FIG. 1 and FIG. 2 in cooperation with the followingdescription. FIG. 1 is a schematic diagram illustrating a virtual officesystem and a user device for creating a virtual office according to apreferred embodiment of the present invention. FIG. 2 is a flowchart ofa method of creating virtual office for remote work according to a firstembodiment of the present invention. In FIG. 1 , a user device 10 canbe, for example, but not limited to a smart phone, a tablet computer, anotebook computer, or a desk computer. A virtual office system 20 can bea computer server or composed of a group of computers. The user device10 is connected to the virtual office system 20 through a network 30.

FIG. 2 shows the method of creating virtual office for remote work. InStep S01, a virtual office identification code that is permanentlyexclusive to a user is generated, wherein the virtual officeidentification code is used to represent a virtual office. The virtualoffice identification code may be composed of symbols, texts, andnumbers. In the present invention, the virtual office system 20generates the virtual office identification code. In Step S02, the usersets an access code. The access code may be also composed of symbols,texts, and numbers. The user can set the access code through a userdevice 20. In Step S03, an electronic conference is created based on thevirtual office identification code and the access code. The electronicconference is used to provide the user to communicate with the invitedclients. In the present invention, the virtual office system 20 createsthe electronic conference is created based on the virtual officeidentification code and the access code. The electronic conferenceincludes a video conference, a voice conference, or a text conference.

In an embodiment of the present invention, the user can set an accesscode that is published to anyone. Thus, anyone can enter the electronicconference to communicate with the user based on the virtual officeidentification code and the access code. The embodiment is similar to afact that anyone who knows the phone number of a company and theextension number of the contact person can contact that person in thetraditional business environment. In other words, when the user works inthe company or at home, any clients (including colleagues) can contactthe user and have discussions in the electronic conference with thevirtual office identification code and the public access code.

In Step S02, the user can set the number of invited clients who canenter the electronic conference. Besides, in Step S02, the user also setwhether the electronic conference needs permission to enter. This way,the system displays a notification to the user when the user isdiscussing matters with client A in an electronic conference and clientB asks to enter the electronic conference. Thus, the user can determinewhether to allow or deny client B to enter the electronic conference.

In another embodiment of the present invention, if the user wants tocommunicate with a specific group of invited clients without identifyingeach client in the group (for example, the user wants to hold aconference with multiple colleagues in the research and developmentdepartment), the user can set another access code through the userdevice 20. This new access code is only available for invited clients ofthe group (for example, multiple colleagues in the research anddevelopment department). Therefore, if one or more customers enter anelectronic conference with this new access code, the user can know thatone or more colleagues of the research and development department haveentered the electronic conference. In other words, in the embodiment,the user can set a new access code for a group of colleagues, therebyidentifying the client entering the electronic conference.

FIG. 3 is a flowchart of a method of creating virtual office for remotework according to a second embodiment of the present invention. In StepS01, a virtual office identification code that is permanently exclusiveto a user is generated, wherein the virtual office identification codeis used to represent a virtual office. In Step S02, the user sets accesscodes and invited clients respectively corresponding to the accesscodes. It should be understood that the user sets each of the accesscodes corresponding to an invited client in Step S02. Alternatively, inStep S02, the user sets one of the access codes corresponding to aninvited client and sets another of the access codes corresponding to agroup of clients, such that each access code is set to correspond to aclient or a group of clients. In Step S03, an electronic conference iscreated based on the virtual office identification code and the accesscodes, wherein the electronic conference is used to provide the user tocommunicate with the invited clients. In the embodiment, each client oreach group of clients entering the electronic conference can beidentified according to their access code since the access code is setto be exclusive to each client or each group of clients.

In the present invention, after the user sets access codes exclusive toinvited clients (e.g., clients have different access codes or a group ofclient has the same access code), the user informs each client ofhis/her access code by messages or e-mails.

According to the forgoing description, it is understood that the presentinvention provides a method of creating virtual office for remote work,which generates a virtual office identification code that is permanentlyexclusive to a user. It is convenient for the user to provide clients tocommunicate with the user without changing the virtual officeidentification code from time to time. The method can limit the numberof invited clients who can enter the electronic conference when theclients participate in the same electronic conference. Besides, themethod can also individually identify the invited clients that enter theelectronic conference.

Although various examples of the disclosed technology have beendescribed above, it should be understood that these examples have beenpresented by examples rather than limited. Likewise, various drawingsmay depict example architectures or other configurations of thedisclosed technology. The drawings may be depicted to assist inunderstanding the features and functionality that may be included in thedisclosed technology. The disclosed technology is not limited to theillustrated example architectures or configurations, but the desiredfeatures can be implemented using a variety of alternative architecturesand configurations. In fact, it will be obvious to those skilled in theart to know how to implement alternative functionalities, logical orphysical partitions and configurations to implement the requiredfeatures of the technology disclosed in this article. In addition, withregard to flowcharts, operation descriptions, and methodologicaltechnical solutions, the order in which the steps are presented hereinshould not require that the disclosed technologies be implemented in thesame order to perform the listed functionality, unless the contextdictates otherwise.

What is claimed is:
 1. A method of creating virtual office for remotework comprising: (A) generating a virtual office identification codethat is permanently exclusive to a user, wherein the virtual officeidentification code is used to represent a virtual office; (B) by theuser, setting an access code; and (C) creating an electronic conferencebased on the virtual office identification code and the access code,wherein the electronic conference is used to provide the user tocommunicate with the invited clients.
 2. The method of creating virtualoffice for remote work according to claim 1, wherein in operation (B),the user sets number of the invited clients who enter the electronicconference.
 3. The method of creating virtual office for remote workaccording to claim 1, wherein in operation (B), the user sets whetherthe electronic conference needs permission to enter.
 4. The method ofcreating virtual office for remote work according to claim 1, wherein inoperation (B), the user sets a group of invited clients corresponding tothe access code.
 5. The method of creating virtual office for remotework according to claim 1, wherein the electronic conference comprises avideo conference, a voice conference, or a text conference.
 6. A methodof creating virtual office for remote work comprising: (A) generating avirtual office identification code that is permanently exclusive to auser, wherein the virtual office identification code is used torepresent a virtual office; (B) by the user, setting access codes andinvited clients respectively corresponding to the access codes; and (C)creating an electronic conference based on the virtual officeidentification code and the access codes, wherein the electronicconference is used to provide the user to communicate with the invitedclients.
 7. The method of creating virtual office for remote workaccording to claim 6, wherein one of the access codes corresponds to aninvited client.
 8. The method of creating virtual office for remote workaccording to claim 6, wherein one of the access codes corresponds to agroup of invited clients.
 9. The method of creating virtual office forremote work according to claim 6, wherein each of the access codescorresponds to an invited client.
 10. The method of creating virtualoffice for remote work according to claim 6, further comprising a stepof identifying the invited clients based on the access codes for theelectronic conference.